Security Deposit Refund Letter
When a tenant vacates a rental property, a landlord is required to refund the tenant's security deposit within a particular time frame specified by local law. If any deductions are made to the security deposit for cleaning or other repairs, a landlord must send a security deposit refund letter to the tenant detailing the nature of the deductions. The security deposit refund letter should contain an itemized list of all deductions, stating the amount of each deduction and the reason for deduction. Improper deductions or deductions made without explanation may entitle a tenant to pursue legal action against a landlord to recover their deposit. Additional penalties or damages may also be charged to the landlord, depending on the local laws. A landlord may not deduct money from a deposit to pay for anything that could be categorized as ﾓnormal wear and tear,ﾔ such as faded paint or worn carpet.
Fast Facts
- In Montana, a landlord must return a security deposit within 10 days if there are no deductions, and within 30 days if deductions are made.
- In South Dakota a landlord has 2 weeks to return a deposit and supply the reasons for any deductions. If a tenant requests an itemized accounting of deductions, a landlord has 45 days to provide one.
- Washington law gives a landlord 14 days after a tenant moves out to either return a deposit or give a written explanation of deductions. Failure to comply allows a tenant to receive a full refund.
